Project Management Software for Construction Consultants
Practice management for project management, quantity surveying and cost consultancy firms
Project management software for construction consultants runs the business side of a consultancy: bids and fee proposals, project budgets, staff resourcing, timesheets, staged fees and invoicing. Blue Wren configures its Flight platform around each consultancy’s services and fee structures. Flight does not replace estimating, cost planning or contractor site tools; it manages the consultancy around them.
Who is Flight for?
Multi-disciplinary construction consultancies:
firms delivering project management, quantity surveying, project controls or health and safety services that need one system across every service line.
Quantity surveying and cost consultancy practices:
practices needing quantity surveying practice management software for project budgets, fees and timesheets in one place.
Directors and practice principals:
leaders who need sight of every project’s fee position and margin without adding admin headcount.
Operations and finance managers:
teams replacing disconnected spreadsheets for resourcing, timesheets and invoicing.
What problems do construction consultancies face without practice management software?
Budget overruns found too late: time spent against a project’s fee only shows up at invoicing.
Resourcing in spreadsheets: nobody can see who is free across live projects and upcoming appointments.
Staged fees and variations hard to track: fee stages, additional services and change instructions sit in separate files.
Fee proposals rebuilt every time: bids, appointment letters and scopes get re-typed from old versions.
Every Construction Consultancy Works Differently…
Flight is tailored to each consultancy’s services, fees and approval processes. Blue Wren maps how projects move from the initial bid to the final invoice, then configures Flight accordingly. Blue Wren guides the setup, while the consultancy brings its knowledge of how the business works.
What software do construction consultancies use?
Most construction consultancies use specialist tools for estimating, cost planning, and drawings, then manage the firm itself in spreadsheets or practice management software. Flight replaces the spreadsheets: bids, projects, resourcing, timesheets, fees and invoicing in one system, working alongside the technical tools already in place.
How can construction consultants manage projects from bid to invoice?
- Bid and enquiry tracking: log each opportunity with client, project, service and fee value, and see the pipeline by stage.
- Fee proposals from templates: build proposals and appointment letters from standard scopes and fee structures.
- Project set-up on appointment: a won bid becomes a live project with its budget, team and stages in place.
- One client record: keep correspondence and documents against the right client and project.
How do construction consultancies plan resources across live projects?
- Assign by discipline and availability: add the right people to each project based on role, cost rate and capacity.
- Shared team calendar: see what every consultant is working on across all projects.
- Workload visibility: spot overloaded staff before deadlines slip.
How does construction consultancy software track budgets, staged fees and profitability?
- Budgets by project and service: set a fee budget for each project and service line.
- Staged and varied fees: manage fixed, percentage and time-based fees, with different rates for different project stages.
- Timesheets against projects: Flight works as timesheet software for surveyors and consultants, recording time against each project and stage, with reminders before invoicing.
- Margin alerts: receive a notification when a project risks running over its fee.
How can a consultancy standardise project documents?
- Document builder: produce fee proposals, appointment letters, client updates and fee notes with consistent branding.
- Pre-defined content: store standard scopes and clauses, then automatically fill in project and client details.
- Automated next steps: A complete project stage can trigger the next action, such as raising an invoice, sending timesheet reminders or notifying clients.
What should construction consultancy software integrate with?
- Finance: Connect Flight with Xero, QuickBooks or Sage Cloud, so fee invoices and project costs flow between systems without manual re-entry.
- Microsoft 365: Manage documents and correspondence within the existing Microsoft environment, connected to Flight.
- RESTful API: a documented API connects Flight to the consultancy’s other tools. Flight can also integrate with AI agents to automatically receive and process data.
Where is project and client data hosted?
Every Flight system runs in its own virtual private cloud on AWS, with data held in London and Ireland. Blue Wren conducts a data protection impact assessment (DPIA) for every customer to support each consultancy’s UK GDPR obligations.
- Isolated virtual private cloud on AWS
- Data held in AWS London and Ireland
- A DPIA for every Flight system
- Managed infrastructure and ongoing security maintenance
Should a construction consultancy choose off-the-shelf or bespoke software?
Off-the-shelf cost consultancy software and consultancy tools suit firms whose workflows match the product’s built-in process. Bespoke software suits consultancies with mixed services, unusual fee structures or specific approval steps. Flight is configured around each consultancy’s services from the outset, without building software from scratch.
Our 4 Step Implementation Process
We do the heavy lifting. You run your consultancy.
- Map: we meet the team to understand services, fee structures and project stages, then produce a workflow map and a Flight specification sheet.
- Configure: we configure the system and provide a working test version for feedback.
- Launch: once it is tested and signed off, we migrate existing data and launch.
- Support: our UK team handles support, training and changes. The monthly licence fee includes an allocated quarterly allowance for feature updates, keeping the system aligned with how the consultancy works.
